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Run by a Domain Administrator, ShareRight's network scanner builds a database containing all known shares, both administrative ($ shares) and network shares and their NTFS permissions. Once complete, the application and database may be used to produce reports of sharing by any user. Unlike tools intended for live use, the data is retained after machines are switched off and a complete picture of your network's shares and VNC servers is instantly available.

Once shared folders have been discovered or manually specified, folders may be specified for document scanning on the next scanner run.

A default VNC password may be set or individually configured for each remote machine, giving convenient one click access to a remote desktop, using heavily encrypted and hidden password storage.

The database may be shared between multiple users for viewing, reporting and VNC access, even if they do not have administration rights on the remote machines. Document security is maintained by normal NTFS permissions, ShareRight users can see that documents exist in folders they do not have access to, but they cannot open those documents.


ShareRight Documentary should be first run by a user with administrator access rights on all remote machines. Accept the default settings and ShareRight Documentary is up and running in seconds.

The ShareRight Wizard will guide you through 5 simple steps to configure the settings you need. The scanner will then begin to navigate through all workstations and servers it can see on the network (if set), building the database of shares and VNC Servers. This process with take just a few seconds on a small network, but may take some considerable time if there are thousands of machines.

You can start to use ShareRight immediately, the scanner runs independently and the machine list will gradually fill up as the scanner progresses. Document scanning (if set) begins when all shares have been located, all shares which are enabled in the main window will be scanned for documents matching the parameters set in the wizard.

The scanner may be re-run at any time, but this must only be done by a Domain Administrator. It is a good idea to do this after any changes have been made to the network shares, which will then be reflected in ShareRight's database. If required, the scan process can be run as a scheduled task, which may be set up in the Wizard..

In Use

  • The main ShareRight windows shows all folders and subfolders in a simple graphical format where inherited and explicitly defined permissions can be easily recognised in the folder structure.
  • Additionally, the reports window may be used to run a variety of predefined reports on sharing permissions, or you can click on a share directly in the main window to view its' security status in the bottom pane.
  • As with share permissions, the reports window may be used to run a variety of predefined reports to locate documents or analyse statistical information. Searches may be executed against the document name, path, file extension or the documents' contents.
  • Once files or folders have been located, a convenient popup will automatically show who can access it.
  • Links from the popup can open the folder or read its live properties.
  • The ShareRight report window contains a number of ready made reports which are self-explanatory.
  • Simply select the report from the list and click Go to display the results. Updated reports a regularly available, to load a an updated set of reports click "Update Reports" under "Config". The report file will be downloaded from the ShareRight website and automatically installed.
  • Some reports require additional information, either from a drop down list or by entering text that you wish to search for.
  • Once a report has been run, you may save it as an html document by clicking the save button.
  • Any document may be opened directly in the report window by clicking its link, subject to your user account having sufficient access rights.
  • For advanced users, the SQL used for each report is displayed in the bottom pane and may be edited to produce the report you require.


Windows 2000, XP, Vista, 7, 2000 Server, Server 2003, Server 2008
User Account with Domain Administrator Rights